Why use reference initials and where and how should they be typed?

Reference Initials are used in most business letters, and they have many purposes. They are used as a way of recording of who wrote and typed a document. The initials offer a way for people to examine the problems regarding a letter that another company sent. If there is a misunderstanding during the document, they can find out on the document that one person wrote it and a different person typed the letter. On the website we are working on, we are just using the initials of who typed the document.

Reference initials have a specific way they need to be typed on a business letter. On some letters, they have the initials of the person that typed it and the person that wrote the document. The last section of the letter is where the initials need to be placed. It needs to be formatted to the left side of the document. In this situation, the writer's initials need to be placed first in a capital letters. After the writer's initials, it needs to be followed by a slash mark or a colon. Then, the typist initials needs to follow in lowercase letters. Since we only use the typist initials on the website, you just place the initials on the bottom left side of the document. If there is an enclosure, make sure you put the reference initials before the enclosure.

This is an example of how the reference initials should look like if you are just using the typist initials:

If you are using the writer and typist initials, it needs to look like the picture below:

Reference initials need to be used in a business letter, and it is important to know how to format them correctly.